Junior Tendering Co-ordinator/Administrator - IKM Testing UK (Aberdeen)

A role involving the co-ordination of all tender requests and submissions with clients and suppliers and dual function to support administration requirements across the Commercial Department.

Roles and Responsibilities
    •  Distribute work to relevant departments outlining due dates & monitor progress in relation
        to proposal generation.
 •  Compile the bid template and tender submission documents in line with client requirements.
 •   Liaise with BD and operations to ensure planning of resources are communicated and
         updated regularly in accordance with the planning processes.
 •  Assist in the development of IKM Management System processes and forms and ensure changes 
        are adopted by relevant parties.
 •  Assist in monitoring the continued effectiveness and suitability of the relevant IKM Management
        System processes and forms.
 •  Work with BD to allow forward planning based on the expected volume of tenders to be
        received; identify peaks and troughs within activity levels and resource team accordingly.
 •   Ensure follow up meetings with client and business development personnel is undertaken as
        soon as possible to ensure feedback is received and complete and distribute lessons learned reports.
 •  Participate in tender handover meetings on award of contract.
 •  Ensure bid register for all opportunities including lessons learnt is kept updated.
 •  Participate in project end review meetings comparing tender submissions with actual operations.
 •  Organise and attend all account review meetings and record actions for all accounts
 •  Administer and maintain account actions
 •  General administration requirements as and when required in support of day to day functions of the 
        commercial department.

Experience Required
No previous experienced required although some administration experience would be preferable. Computer literacy - Competent in the use of Microsoft Office applications.

Educated to at least Secondary School level (Highers / Scottish Higher, A Levels or equivalent)

Personal Skills
 •  Enthusiasm and commitment.
 •   Ability to work well in a team whilst also independently using own initiative.
 •  Ability to build strong relationships across the business
 •  Confident and articulate.

Job descriptions
 •  Good diplomacy skills.
 •  Good verbal and written communication skills.
 •  Proactive with a high attention to detail.
 •  Represent IKM’s best interests at all times.
 •  Excellent typing skills

Information and Application:
To apply for this role send CV to HR@uk.IKM.com

IKM Testing UK Ltd

The IKM Group, Norway|Telephone: +47 51 64 90 00|
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